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What falls under the category of correspondence?

Please refer to the following table for what falls under the category of correspondence and what does not.

Fall under the category of correspondence

  • ■ Letters
  • ■ Invoice and the like

    [Similar examples] delivery slip, receipt, quotation, test application and other application forms, declaration card, written request, contract document, inquiry form, written reply, written approval ◇ statement of medical expenses, ◇ letter of recommendation, ◇ order form, ◇ pension notification/application, ◇ tax return, ◇ payroll report

  • ■ Convocation notice and the like

    [Similar examples] Wedding invitation, business report document

  • ■ Written permission and the like

    [Similar examples] license, certificate, commendation certificate

    • * Also includes card-type qualification certificates.

  • ■ Written certificate and the like

    [Similar examples] seal registration certificate, tax payment certificate, copy of family register, copy of residence certificate, ◇ health insurance certificate, ◇ certified copy of register, ◇ vehicle inspection certificate, ◇ curriculum vitae, ◇ payroll statement, ◇ control manifest for industrial waste, ◇ insurance policy certificate, ◇ money deposit certificate, ◇ export certificate, ◇ notice of result of health checkup, firefighting equipment inspection list, investigative report, inspection result, certificate of the quality of product, and other documents notifying the results of inspection, investigation and checkup

  • ■ Direct mail
    • Documents bearing the name of the receiver within the document itself
    • Documents including expressions clearly showing that they are dispatched to a certain receiver, such as indicating usage relationship including the purchase of the product or contract relationship

Do not fall under the category of correspondence

  • ■ Books and the like

    [Similar examples] newspaper, magazine, bulletin, journal, datebook, calendar, poster, ◇ hand-out materials for lecture, ◇ essay, ◇ research paper, ◇ graduation thesis, ◇ judicial record, ◇ drawing, ◇ design documents

  • ■ Catalogues

    [Similar examples] flyer prepared on the premise of mainly being handed out on the street or to be inserted in newspaper, ◇ brochure and leaflet prepared on the premise of being handed out on the street

  • ■ Check and the like

    [Similar examples] bill, stock certificate, ◇ postal order

  • ■ Prepaid card and the like

    [Similar examples] gift certificate, book coupon, ◇ printed out e-ticket

  • ■ Ticket and the like

    [Similar examples] air ticket, commuter pass, platform ticket

  • ■ Credit card and the like

    [Similar example] cash card, loan card

  • ■ Membership card and the like

    [Similar examples] admission certificate, point card, mileage card

  • ■ Direct mail
    • Something like a flyer prepared on the premise of mainly being handed out on the street or to be inserted in newspaper
    • Brochure and leaflet prepared on the premise of being handed out on the street
  • ■ Other

    ◇ Instructions and the like (instructions, manuals and specification documents for commercially-available food, pharmaceutical, instruments for household or business use or software, articles of incorporation, general conditions, prospectus) , ◇ job posting, ◇ delivery slip, ◇ business card, ◇ passport, ◇ money deposit form, ◇ attendance record, ◇ car registration plate

"◇" indicates examples judged based on individual consultation with the Ministry of Internal Affairs and Communications

Please refer to the Guidelines on correspondence (website of the Ministry of Internal Affairs and Communications).



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